Enhancing Workplace Security – Visitor Management System Features

A software solution called a visitor management system (VMS) that assists businesses in providing workplace security and managing and tracking facility visits.


The visitor management system (VMS), which enhances workplace security, has several advantages for your manufacturing business. Processes are made simpler, work is automated, data is saved, special sign-in procedures are developed, and much more is offered.

Whether you own a pharmaceutical company, a construction company, a consumer products maker, or another type of industry, selecting an efficient and secure visitor management system is an important first step in developing your business.

This article will examine how a visitor management system may help secure premises. In addition, we will describe the qualities to consider while selecting a visitor management system for security. Let’s start now.


Besides, Did you notice that a visitor management system may also aid in the physical security of spaces?

How can a visitor management system elevate workplace security?

Maintaining a secure environment is essential for running a productive manufacturing operation. This involves the safety of your personnel, tools, intellectual property, commodities, and products. Your assets, however, do not fit into a single office space, unlike other industries. People travel more frequently between locations, factories, and offices in the manufacturing industry, making things a little messier.

Furthermore, additional factors should be considered regarding the safety of your employees and customers.

A few approaches to a visitor management system can aid with facility security.

1.     Integrates all aspects of the security of your building

A VMS can be integrated with other building security measures. Together, they offer a strong layer of protection for all your sites. For instance, you may link your VMS to your access control setup to ensure that only people who are invited is  permitted in.

2.     Provides instant notifications and alerts

With a VMS, security alerts, visitor screening, and staff registration occur immediately and covertly in the background. This aids in striking a balance between a warm welcome for guests and a high level of building security. For instance, your VMS will immediately alert hosts to guests scanned with an incorrect ID or shown on watchlists.

3. Record all arrivals and departures at each of your sites.

A visitor management system provides a much-needed snapshot of what is happening throughout your facilities, factories, or plants. This covers who is there, when, and how frequently. Over time, the data enables you to develop an understanding of the local events at each of your sites. You may improve your security decisions, such as whether to have extra security workers on site, by understanding, for instance, when each site is busiest.

4. Contact tracing:

In the case of a security problem or a public health emergency, a VMS can be utilized to follow visitors’ movements and assist in contact tracing.

5. A video management system

it is an important tool for increasing workplace security. Organizations can lower the risk of security events and protect their personnel and assets by deploying a VMS with specific features.

6.  scales with your manufacturing company

A visitor management system is a resource that could grow with your business and staff. This can require extending the range of your system’s coverage or putting in place security measures when you open up new facilities. With the help of a visitor control system, you can continually monitor security at every location.

Characteristics  of an Effective Visitor Management System’s Security

The aforementioned advantages seem fantastic in principle, but learning how a visitor management system functions is essential. We have your back.

Here are a few  visitor management system characters for workplace security :

1. Visitor verification

You may screen visitors to your site using your VMS to prevent security breaches. This entails checking IDs, creating watchlists, and establishing requirements like immunization documentation. Your VMS will automatically alert you if someone doesn’t meet your requirements, so you may take appropriate action.

2. Quick alerts

A VMS immediately and silently generates security warnings. This implies that your visitor management system will recognize a threat if an unauthorized individual tries to access your facility and sign in, alerting hosts and security professionals immediately.

3. Blocklists

Blocklists are a simple concept but a crucial component of any security setup. You may put people on a blocklist with a VMS to prevent them from entering your places. The appropriate parties, including security professionals and anyone identified in your VMS as a host, will subsequently be informed.

4. Printing badges

The ability for your security employees to identify and confirm that visitors are welcome is made possible by badges, which aid in on-site security. For various types of visitors, you may also personalize your badges. To distinguish between contractors and auditors, for instance, you could want blue badges for contractors and white badges for auditors.

5. Access management for workplace security

Your access control and visitor management systems may be integrated for increased workplace security. To grant visitors access to various places on site, access controls include touch ID, facial recognition, and QR codes. Access control is crucial for manufacturing operations to ensure that only authorized individuals enter and exit your buildings.

6. ID checking

Your VMS is an additional member of your security team. IDs can be scanned in advance or when visitors arrive. Each visitor will be permitted on-site, thanks to the integration of your VMS with your current blocklist. Other connections, including background check software, can also be made. Your VMS will record this information once you have scanned and approved each ID.

7. Document signing and NDA

The days of putting pen to paper and keeping legal documents on your desk, whether contracts, NDAs, or anything else, are long gone. Any digital papers you require the guest to sign before they come will be sent and stored securely via a visitor management system.

8. Integrated systems for enhancing workplace security

Your visitor management system’s integrations may be the most crucial component. They integrate smoothly with current technology and link to it to increase security. Examples of integrations include background checks, ID scanning, emergency response, secure WiFi, and credential verification.

9. insights on workplace security

Real-time analytics are available through VMS for all your locations and devices. By allowing you to observe significant visitor trends, it enhances your overall security. This includes the identity of each visitor, their arrival and departure times, and how frequently they could show up and leave at any given moment. You may compile reports using these insights and send them to security personnel for auditing, or you can use them to make more informed judgments about physical occupancy at each site and enhance workplace security based on the insights.


An essential component of any workplace security setup is a visitor management system, regardless of the sort of business or sector you operate in. After all, your VMS is a crucial barrier to safeguarding your employees, premises, and company. It protects your business by providing physical security coverage across all of your sites and maintaining compliance with local and international laws.

Are you interested in learning how visitor management software can improve site security in 2023? Explore it at visitdesk.