Pandemic Protocols: An Ultimate Guide to Dominate Visitor Management Systems

During a pandemic, the need for visitor management systems (VMS) becomes paramount. Organizations strive to ensure the safety and well-being of visitors and staff. VMS plays a crucial role in enforcing health and safety protocols, such as contactless interactions, health screenings, and capacity limits. VMS efficiently monitors visitor movements, aiding timely virus exposure identification, while safeguarding privacy and adapting to pandemic needs for safety.

The 10 Commandments of a Pandemic-Ready Visitor Management System are:

  1. Safety Prioritization: Ensure the visitor management system adheres to all health and safety guidelines to provide a secure environment for visitors and staff.
  2. Contactless Interactions: Implement features like QR code scanning and digital check-ins to minimize physical contact and reduce the risk of virus transmission.
  3. Facilitate Remote Access: Enable visitors to pre-register and complete necessary documentation online, reducing the need for in-person interactions and streamlining the check-in process.
  4. Enforcement of Capacity Limits: Utilize the visitor management system to monitor and control the number of individuals present on-site at any given time, maintaining social distancing protocols.
  5. Health Screenings: Integrate health questionnaires and temperature checks into the check-in process to identify potentially symptomatic individuals and prevent them from entering the premises.
  6. Enable Contact Tracing: Implement tools to track the movements of visitors within the facility, allowing for swift identification and notification of individuals who may have been exposed to contagious illnesses.
  7. Data Privacy Assurance: Protect visitor information and adhere to privacy regulations to ensure data privacy, maintaining confidentiality while still enabling effective contact tracing and reporting.
  8. Real-Time Updates: Keep visitors informed about any changes to policies or procedures related to health and safety measures by providing real-time updates, ensuring transparency and confidence in the visitor management system.
  9. Offer Flexibility: Allow for customization of the system to accommodate evolving requirements and adapt to changing circumstances, such as new regulations or emerging health threats.
  10. Integration Priority: Ensure seamless integration with other systems and tools, such as access control systems and communication platforms, to create a comprehensive and efficient visitor management ecosystem.


In conclusion, employing a Visitor Management System during a pandemic is not just advantageous but essential. It ensures the safety of visitors and staff by enabling efficient monitoring, timely identification of potential virus exposure, and effective contact tracing, all while maintaining privacy. Its adaptability to evolving pandemic requirements makes it an indispensable tool for organizations striving to maintain a safe environment in challenging times. Meet Visitdesk, an innovative VMS that stands out as the ultimate solution, fulfilling all the aforementioned requirements with cutting-edge technology

Top FAQs

  1. How can organizations customize a VMS to meet specific pandemic requirements?
    • Organizations can customize a VMS by configuring settings, adding or removing features, and integrating with other systems to meet specific pandemic requirements, such as health screening protocols or reporting needs.
  2. What integrations are available to enhance the functionality of a pandemic-ready VMS?
    • Integrations with access control systems, communication platforms, and health screening tools can enhance the functionality of a pandemic-ready VMS, providing a comprehensive solution for managing visitor safety.
  3. How does a VMS handle health screenings and temperature checks for visitors?
    • A VMS can handle health screenings and temperature checks by integrating digital questionnaires and thermal scanning devices into the check-in process, identifying potentially symptomatic individuals before they enter the premises.
  4. Can a VMS provide real-time updates and notifications about pandemic-related policies and procedures?
    • Yes, a VMS can provide real-time updates and notifications about pandemic-related policies and procedures, keeping visitors informed about any changes and ensuring compliance with health and safety measures.